Assets vs. Locations

The Asset module stores assets classified as either an asset or a location.

• Location classifications can be general (city, region), or specific (building, floor), depending on the needs of your organization. They can be defined to organize your assets, even if the location is not maintained by your organization. For example, an asset hierarchy organized by city locations, even if your organization does not maintain (or create work orders) on any of these cities. In contrast, your organization might track buildings or floors as locations, and those locations might require maintenance.

• Asset classifications are more generalized classifications (HCAV, Electrical, Equipment). They are created and maintained in the Asset Classification module which is typically only available to system administrators.

The system treats assets and locations very similarly. There are, however, some subtle differences as described below:

Attribute	Asset	Location
When is this record type displayed in the Asset List?	Filtered out of Asset List view if they are not associated with the repair center being filtered.	Displayed in Asset List view, even if they are not associated with any repair center being filtered. This allows you to find assets that are nested under a location that is not part of the designated repair center.
How is this record type listed in the Asset List?	Listed in Asset List with Asset Name, followed by ID in parenthesis.	Listed in Asset List without ID. Only the name is displayed.
Where is address information stored?	No address information maintained.	Address information maintained on Details page.

Rotating assets are identified with the Item ID and Serial Number: